Apologizing can be tough, especially if you think you have a good excuse for missing an event. Perhaps there was a family emergency. Regardless of what transpired, you need to apologize to maintain a good reputation with your boss.You want to take your time crafting a great apology letter, using our letter of apology for missing an event templates as guides. A poor apology letter could do more harm than good, so now is the time to salvage your professional reputation. There is a certain way to format this letter and specific information to make sure you include, so utilize our writing tips to your full advantage.
Letter of Apology for Missing an Event Template
Victor Huerta had an important meeting to attend at his workplace where his supervisors would discuss marketing strategies for the upcoming fiscal year. However, during his lunch break before the meeting was to take place, Victor received a phone call from his child’s school saying his daughter had an allergic reaction. He rushed over to the school, and everything ended up being fine. However, he missed the meeting, and he now has to apologize for not being there when his supervisors needed him.
Dear Mrs. Sanchez,
Allow me to profusely apologize for missing the meeting between you, Peter Towery, Marsha Price, and Leslie Yarton. I understand the meeting was crucial for the company going forward, and I am deeply sorry for missing it.
During my lunch break, I received a call from my daughter’s school. She accidentally ate a piece of candy containing peanut butter, which she is allergic to. Everything is fine, and the school nurse was able to administer the proper medication before I got there. I recognize this is no excuse for not informing the team of the situation, but my head simply was not in the right place. In the future, I will make sure to call you if I will miss or be late to another meeting due to an emergency situation.
I am more than willing to make up for the inconvenience in any way I can, whether that involves working extra hours at the office to review the strategies the team came up with or something else. Again, I am so sorry, and I hope you can forgive me.
Respectfully yours,
Victor Huerta
How To Write a Letter of Apology for Missing an Event
There are several things you want to accomplish with your apology letter. You want to offer your sincere apologies, and provide the employer with a detailed explanation of why there was a problem in the first place. You should also make it clear this will never happen again.
Keep in mind that you are writing to your employer, so you should use and maintain a professional voice and avoid including any jokes or informal tones or salutations. Use Mr. or Mrs. to address the person. After that, carefully state how sorry you are. You can continue by explaining why you made the mistake, but you never want this to come across as an excuse or a way to shift blame to someone or something else, even if the blame is warranted. You can offer context, but always state how you are ultimately responsible and how you will do better going forward.
You can then offer what you want to do to rectify the situation. Your boss may not need you to do anything further than simply apologizing, but it is good manners to offer.
Finally, it is a good idea to ask for forgiveness. This can involve stating a plan of how you will avoid this scenario in the future. You should convey all of this in a letter you send a day or two after the initial incident. It is important to adequately craft an apology letter that resembles the letter of apology for missing an event template above so that you can move on from this incident.
What To Avoid in Your Letter of Apology for Missing an Event
Your apology letter should make things better between you and your boss, not worse. However, there are a few things you can do in the letter to do exactly that. For example, if you try to cop-out of your responsibility, then the letter will sound insincere. Including a statement such as “I believe I do not have anything to apologize for because” is automatically going to make you sound bad. Even if you have a good excuse, you really simply need to apologize so that you and your boss can move on.
You also do not want to wander off course. Stick to the apology and the circumstances surrounding it. An apology letter is not the time to also ask about your employer’s family or what the company is going to do in the future. Stick with the apology, and keep it professional. An apology letter is not the place to ramble.
How To Follow Up After Sending Your Letter of Apology for Missing an Event
A day after you send the letter and you know the recipient has had a chance to review it, you can pop into the person’s office to discuss it. During this meeting, you should offer your apologies again. This meeting provides you with an opportunity to push the incident under the bridge so that you two can have a good working relationship once again. You should also ask if there is anything you can do to make the situation better. Make amends, and see if the person can forgive you. An apology can restore a person’s faith in you, so this situation does not need to damage your professional relationship.
Top 5 Letter of Apology for Missing an Event Writing Takeaways
1. Have a greeting, body, and conclusion
First, you want to greet the recipient. The body should consist of about three paragraphs detailing the incident. Finally, conclude with what you are willing to do to make the situation better.
2. Apologize succinctly
There is no need to have a long, convoluted apology. Simply state that you are sorry, and admit what you did wrong. This allows you to circumvent any confusion or misunderstandings.
3. Stay sincere
You do not want to get overly sappy. Some people have a tendency to go overboard with their apology statements, and this can make it seem insincere. The document only needs to be a few paragraphs long, so keep it short and sweet.
4. Offer a way to repair
Saying you are sorry is sometimes not enough. The boss will want to see you are willing to put in the extra work to make amends. Show you want to do this, or the person may not be able to trust you again.
5. Follow up in person
Always meet with the person face-to-face at some point. This is sincerer than following up via phone call or text message. The person wants to see in person that you are serious about making amends.
