Writing a change-of-status letter is difficult. You may need to reduce your work hours for a variety of reasons. In any case, writing this letter helps make the transition smooth.Although you are not quitting, a shift is still happening because you will be less available. While you should be aware that the change will create difficulties, try to avoid becoming overly emotional when writing the letter. Before making announcements, be sure the reasons for cutting your hours are solid, so you do not need to backtrack in the future.Make sure to offer preparation for your transition, such as retraining or mentoring. Thank your supervisors for their flexibility and support, and emphasize you will be ready to contribute more to the company once you are able to return on a full-time basis. Review our free change from full time to part time letter templates to write your own letter.
Change from Full Time to Part Time Letter Template
Allyson Owens is writing this letter to change from full time to part time because she just had a baby daughter and wants to be at home with her more. She has been the manager of a team whose members have stretched far beyond their workload because they have had to cover for Allyson since she took early maternity leave. Allyson is highly enjoying motherhood and would prefer to be a full-time mom, but circumstances are not allowing for it, so she must continue working part time.
Dear Bob,
Please accept this letter as my two weeks’ notice of my change in employment status. As we have discussed, I am transitioning from my position as a full-time marketing manager to my new role as a part-time marketing specialist at SocialCo. It is the right time in my life to decrease my work responsibilities, spend more time with my newborn daughter, and focus on my family. This change will also allow a new manager to lead my team in pursuing its goals. My last day as a full-time employee will be Thursday, October 12, 2017.
To help with the transition, I plan to serve as an advisor and mentor to my associates, train my replacement, and meet with the human resources team. If any concerns arise, please do not hesitate to reach out to me at allysono@socialco.com or (888) 555-4321. I am available to answer questions or provide further information.
Finally, let me say that I have enjoyed my position and experiences with the company and am very grateful to have the opportunity to remain in this reduced capacity until I am ready to return to full-time hours.
Appreciatively,
Allyson Owens
How to Write a Change from Full Time to Part Time Letter
The purpose of the letter is to inform your employer that you are switching from full-time to part-time status. It is similar to writing a resignation letter, except that while you are vacating your present position, you are taking on a new position within the organization. In addition, you are using the letter to thank your supervisors for their time and effort in mentoring and training you as well as reassuring them that you will be able to assist in transitioning your responsibilities. While this isn’t a resignation letter, this type of notice is still sensitive, as it involves making changes that might affect several others to accommodate your request.
You do not want the correspondence to be more than three paragraphs. In the first paragraph above, our change from full time to part time letter template models how to confirm your intent to change from full-time to part-time status. Your goal is to state the facts of the situation using business language. Mention your last day as a full-timer and state the reason for the change, considering how much you are comfortable with sharing, especially if the reason is highly personal.
Express your appreciation for the support from the company and remark that you are willing to assist with the transition through meetings, training, or mentoring. Provide your contact information and assurances that you will continue your hard work. Thank your supervisor for being flexible and understanding, and include a friendly reminder that should a time come when you are able to resume full-time status, you will be ready to do that.
What to Avoid in Your Change from Full Time to Part Time Letter
Avoid leaving your employer in a bad position because of the change you wish to make. Since you will still have a job, but in a lesser capacity, you need to remain respectful and positive, regardless of how you feel about the company, the job, your colleagues, or your attitude about work. Do not sound rude or inauthentic. Aim to be genuine, without going overboard in praising your employer, as this will come across as insincere. Keep your expression of gratitude simple.
It is up to you how much you wish to disclose to your employer about any personal reasons that are affecting your decision. Keep the tone of the letter gracious and businesslike. While submitting this letter may bring up emotions, you need to remain professional. Most importantly, be sure that your new work schedule plans are set with your supervisor and the company has approved them before you submit the letter.
How to Follow Up After Sending Your Change from Full Time to Part Time Letter
Leading up to the writing of this letter, you’ve most likely already had a conversation with your boss about your schedule, your workload, and the situation which is causing you to request reduced hours instead of completely resigning from your position. You have probably already had several informal discussions about how you can remain employed with the company, even if it meant relinquishing your current position and taking on a different, and possibly lesser, role. Once you’ve officially submitted the letter, you need to schedule meetings with the appropriate personnel you will train to take over your responsibilities. You also need to inform your colleagues of the upcoming changes.
Top 5 Change from Full Time to Part Time Letter Writing Takeaways
1. Be sure your plans are in order before writing the letter
Make sure that everything is in order and finalize plans before writing and submitting the letter. You will need to have a discussion with your supervisor beforehand, and the company will have to review and approve your request.
2. Start the letter with the facts
In the beginning, get right to the point of the matter. It’s the most important statement of the letter, and accurate business language is essential.
3. Express thankfulness
Be sincere in showing gratitude to your supervisor and employer. Mention the importance of their assistance, understanding, support, and flexibility, all of which are important because they are accommodating your schedule and status change in order to keep you employed. The leadership also values you as an employee, which is why they were willing to work with you, so you should show appreciation.
4. Offer to help with the transition and follow up afterwards
Because the organization is helping you with the status change, it’s only right that you return the favor. You need to train and provide knowledge transfer to those who will take over your responsibilities and workload.
5. Review the document for spelling and grammar
Checking your letter for grammatical and spelling errors is very important because it is a significant statement and a reflection of you. Do not allow typos and mistakes to define you.
