Resigning from your job can be a highly charged situation. Especially if you must leave right away, there might be frustration that you didn’t give a standard two-week notice. However, it’s important that you handle the situation calmly and professionally.If you’re leaving because you’re dissatisfied with the position, you run the risk of letting your anger show in your letter. Likewise, if a family or personal emergency is forcing you to resign, your anxious or sad emotions might get the better of you. A poorly written resignation letter can lead to failed relationships and a lost opportunity for future references.Fortunately, you can prepare an impressive letter with our help. Our immediate resignation letter templates are easy to understand and offer valuable tips on how to word your message.
Immediate Resignation Letter Template
John Anderson works as a salesman at an insurance company. For the past year he has been taking care of his father, who lives in another state and requires regular visits to the doctor. John has been taking a lot of time off work and has already used up all of his vacation days. This has frustrated co-workers and supervisors, who feel that his performance is suffering.
One day, John receives news that his father is in the hospital. He writes a wonderful immediate resignation letter that is delicately phrased to handle the tough situation.
Dear Suzie,
I regret to inform you that I must resign from my position as a sales associate at Five Star Insurance due to personal family obligations. My last day will be tomorrow, October 2, 2017. I am happy to assist you in the transition process as much as possible in light of this unexpected news.
I would like to thank you for all the opportunities you have provided me throughout the past several years. I have grown both personally and professionally and have sincerely enjoyed coming into the office every day, challenging myself and working with such talented peers. I feel grateful that you gave me the opportunity to help people with customizing an insurance plan for their home. This is rewarding work, and I will miss not interacting with the great customers of this company.
I will spend my final day here transitioning my accounts to other team members. In addition, I will collaborate with Adam by passing on the market research and sale statistics I have accumulated for the department meeting next week. If there is anything else I can do, please let me know.
Thank you for your understanding in this matter.
Sincerely,
John Anderson
How To Write an Immediate Resignation Letter
An immediate resignation letter is an opportunity to leave your position gracefully and lay out the nuts and bolts of how you plan to spend your last days at the company. Managerial professionals and HR staff appreciate a letter that is carefully thought out so they will have the appropriate paperwork for their records and an indication that you plan to end your time on a positive note. If the situation surrounding your resignation has caused tension in your workplace, then proceeding carefully is essential.
Begin by stating that you’re resigning and briefly mentioning why. It’s crucial to include the date of your last day since you’re not giving a standard two-week notice. You might want to check your contract to understand the consequences of leaving without notice. You might not be eligible for a pension, for example. If appropriate, mention that you’re willing to leave without the benefits of a formal resignation. If you feel an apology is necessary, then admit one with tact.
Try to be as cordial as possible. Notice the immediate resignation letter template states the employee is happy to assist in his transition. This is a good approach to smooth over any disappointment or hard feelings over your departure. Always keep your audience in mind.
Next, remain positive by thanking your boss for the opportunity and explaining why you appreciated working at your company. Explain what aspects of your position you enjoyed the most and why. State how you’re going to pitch in to depart without causing delays or lowering morale. This isn’t an opportunity to air your grievances, if you have any. It is important to remain professional until you walk out the door. End with a strong thank you — it’s okay to have two or three in your letter — and a warm closing.
What To Avoid in Your Immediate Resignation Letter
An angry or sad resignation letter burns bridges. To uphold your good reputation, maintain an untroubled tone. Even during unfortunate circumstances, it might serve to repair relationships with your co-workers and managers enough for you to feel comfortable using them as a reference for your new job. Make a point to enthusiastically offer your services, whether it’s being open to questions or volunteering to perform the tasks necessary to replace you.
In addition, avoid passive-aggressive jabs. Even if you’re thanking your boss for his or her mentorship, it’s easy to work in a comment about low pay or a comeback at a negative encounter. Rather, be sincere. A resignation is not an indication that your entire time with the company was for nothing. Think about the aspects you enjoyed and what you learned, and express them in a pleasantly formal manner.
Make sure not to overshare facts about your situation. A resignation letter shouldn’t contain a lengthy sob story; instead, reveal only as much as necessary for you to end your time with the company professionally.
How To Follow Up After Sending Your Immediate Resignation Letter
Most people write an immediate resignation letter when they have little time to spare before leaving a job. Often you don’t need to follow up. This type of letter is usually required in emergency circumstances; given the chance, most employees choose to let their boss know at least two weeks in advance before moving along.
However, if you think your boss is too busy to notice your letter, you might want to consider scheduling a meeting. Keep it brief and remain gracious. Stress that you wouldn’t be resigning like this if the situation wasn’t dire, and ask what you can do to make the transition easier on the team.
Even if you’re leaving the next day, let your co-workers in on the news. Don’t waste any time before training your replacement or taking down phone numbers if you would like to stay in touch.
Top 5 Immediate Resignation Letter Writing Takeaways
1. Be considerate of the situation
Remember that an immediate resignation often breeches protocol and you should only write such a letter during an emergency. If you don’t respond appropriately, you risk anger and disappointment from your peers. Think about whether your letter requires a brief apology for your actions.
2. Remain grateful
Employers want to know your time at the company was a positive stepping stone in your career. It’s important to note several ways you positively developed your skills. Mention specific tasks to add credibility.
3. Say thank you several times
Use the exact phrase “thank you” somewhere in your letter, whether it’s in the beginning as a gesture of appreciation or explaining how you enjoyed working with your boss. Many quality letters say “thank you” two or three times. Your boss might remember your politeness and have a kind word to say in the future.
4. Offer your help
There’s nothing worse than an employee who sits sullenly at his or her desk on their last day. Your letter won’t mean anything if you don’t follow up with action. Work hard to make sure your co-workers won’t have to waste time performing your duties after you leave.
5. Use impeccable grammar
Poor grammar and sloppy wording detracts from your message. Apart from using spellcheck on your computer, read through your letter several times to polish it before sending it to your boss.
